Many people use Gmail email account for their most important business transactions, to keep track of important information or document, to store some of their personal history and so on. But the most important thing is that Gmail is a cloud application that offers just seamless benefits. So it’s just as important that you backup Gmail email account to avoid losing some or all of these information.
It’s a known fact that google have a very strong record of keeping and managing data, but there is still a possibility that the Gmail email accounts could still be hacked. This is because hackers are persistently looking out for emails to hack, and when they do, they always compromise the email account. And when this happens, both files and important documents could be lost. This could also lead to loss of access to the Gmail account.
And more importantly, someone can still forget his or her Gmail password and recovery email, thereby getting locked out of the Gmail account.
It is true
that strong passwords can help to reduce the problem of account hacking by
these hackers but there is no 100% guarantee that it is safe. The gmail email
account could even at that still be vulnerable to hack due to email accounts
and other online transactions are prone to hack all the time.
Even at times, there would be accounts of data breaches or even hardware security failures. All these are the reason it is always important to continuously backup Gmail email account so that you can easily restore or retrieve these important information or documents when the need arise.
In this article, we are going to take you through how to backup Gmail email account and restore it.
How to backup Gmail email account
To prevent loss or damage of important documents and files by email account hackers or system failures, we have reviewed several Gmail backup tools to help you protect your gmail email account. From our findings, we’ve discussed several of them. You can then choose any one of them that best suits you.
Gmail backup tools
1. Google takeout
Google takeout is a google backup tool that helps you to create a copy of all your data in different google services. Google takeout creates a .zip file of all your google account data along with your Gmail messages in a MBOX format. And you can also re-import them back to your Gmail email account if maybe you lost any important data.
How to use Google takeout
To use google takeout, go through the following steps below.
Step 1. Go to “MyAccount” page and sign in to your google account.
Step 2. On the left hand side of the page, click on “Data & personalization”.
Step 3. Scroll down to the Download, delete, or make a plan for your data section, and click on “Download your data”.
Step 4. From the list of all the different Google products and services that you have used, select the ones that you want to take the backup for and then click on the “Next step”.
Step 5. Select the delivery method for your backup, export type, and the file size and type.
Now, you can customize the archive format by selecting Export type, File type (.zip or .tgz), Archive size (1GB, 2GB, 4GB, 10GB or 50GB), etc.
Step 6. Click on “Create Archive” option. Customize the archive format if you want.
The archive process will start and indicates that it can take time up to hours or days.
So, there is an uncertainty of time in this process as it is going to take much time only and the user needs to wait long for its completion.
Then you are through with that.
2. Spinbackup
The Spinbackup Gmail utility creates a cloud-based backup features of all your Gmail data along with office 365 data and even cybersecurity features, all in one single package. It allows a Gmail user to set up features like automated backups of not only the users Gmail messages, but any other data on the users google drive plus all the contacts, calendar and even photos. Other features include deletion control, fast search, among others. The price may now differ depending on the needs and number of users.
This particular method relies on third-party apps that allow you to back up your Gmail account data on the cloud. You can only access your data when you are connected to the internet and to some Gmail users, that is major drawback with this method.
3. Backupify for G suite
Backupify for G suite is also an online Gmail back up tool that backs up all your cloud based data daily or weekly. It creates regular back up for all your Gmail accounts along with Google Drive, Google Calendar, Google Contacts and Google Sites up to three times daily. It also offers an all-in-one archiving, search and restore for up to 15 popular online services including Google Apps, Facebook, Twitter, Gmail and Flickr. This back up take place automatically and even allow one-click recovery of Gmail messages and Google Drive files thus freeing Gmail users from manually creating backups.
A free account allows Gmail users to back up 5 accounts on 2GB of storage while the Unlimited account is priced at $19.99/month. Also, accounts with large single data files it may take up to 48-72 hours to get your initial back up set up. It also still maintains your data archive until you opt out or delete it.
It doesn’t take time to complete most of these steps (at most 10 minutes) but no matter the time frame, it is still worth the time and effort.
In summary
We have discussed how to backup Gmail email account, the reason for the backup, the relevance of the backup and some of the best tools that offers the best Gmail account backup options both manually and automatically. You can now choose the best backup tool that befits you.
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