To create PDF files free is very easy and simple. Even when you look at how complex the PDF format is, you will always be surprise at how easy and simple it is to create and convert your files or documents such as Word document, Excel spreadsheet, JPEG, PowerPoint or any other document or files that you wish to convert to PDF.
PDF is an acronym for Portable Document Format. It was originally developed by Adobe Systems and since then, it has become the standard for sharing files or documents. Any files or documents saved as a PDF is in fact the exact replica of the original document or file even if it is in Microsoft word format, in JPEG format, among others, including even videos. You can also protect your PDF with password so that other PDF features like printing and editing cannot be accessed by just anyone.
To create and even view a PDF file or document, you have to first of all install a PDF software. The most common PDF software is the Adobe Acrobat. Adobe also offers a free PDF viewer to users known as Adobe Reader. You can always download it from their web site.
There are other third-party PDF application software that is available which you can always download for free. Some of these applications can create and convert PDF files or documents back to the original document and vice versa. While some applications like Microsoft Office have their own in-built PDF converters.
In this article, we are going to discuss how to create PDF files free. you can also create and convert an already existing document in the Microsoft Word to PDF free.
How to Create PDF Files Using Microsoft Office
Follow these steps discussed below to create PDF files or documents using Microsoft Office.
Step 1. Click on the “Office” button.
Step 2: Move your mouse pointer over to the arrow next to the “Save As” button and then click on “PDF or XPS”.
Step 3: Type a name for the PDF in the “File Name” box or select one name from the list of files.
Step 4: Then click on “PDF” in the Save as type drop down list.
Step 5: Click on “Open file” after publishing to open the new PDF after it has been created and saved (This option is only available if your computer has an installed PDF reader).
Step 6: Go to “Optimize for” and then select “Standard (publishing online and printing)” or “Minimum size (publishing online)”, but it all depends on whether or not you want better print quality or lower file size, respectively.
Step 7: Click on “Options” and then set the appropriate print options.
Step 8: Click on “OK”.
Step 9: Click on “Publish” to start the PDF creation process. If you need to make any corrections or changes to the PDF, make them to the original Word document and then create a new PDF document [source: Microsoft Office].
How to Create PDF Files From an Already Existing Word Document
If you already have an important document in Microsoft Word and you later want to convert the document into a PDF format, it is better that you do that using Microsoft Word than using the Windows’ built-in PDF printer. This is because, Microsoft Word does a better job of retaining the layout and formatting of your document or file during the conversion process.
Now, to convert an already existing Microsoft Word document to PDF, follow these steps.
Step 1. With your Microsoft Word document open, click on the “File” menu on the Ribbon tab that is located on the right hand corner of your status bar.
Step 2. A sidebar will open. Then from the drop down menu of the side bar, click on the “Save As” button.
Step 3. Now, all you have to do is to give your file a name. After that, click on “PDF” from the drop down menu
Step 4. Then finally, click on the “Save” button.
You have now completed the process and you are now good to go. You can repeat this process any time in the future that you want to convert any existing document in Word to PDF.
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